Technology to Help You Be More Productive at Work

We live in a world of distractions. Whether it’s noisy coworkers, incessantly scrolling through social media, or checking email too frequently, these distractions can take a toll on your productivity.
Fortunately, there’s a ton of great technology that can help you stay focused and be more productive. Here are our favorites.

A Project Management System

Navigating through the numerous steps involved with a project can be overwhelming. Further, it’s easy to get out of rhythm with other team members without adequate communication.
But using a project management system like Asana or Trello provides a simple, streamlined framework to help you move through a project from conception to completion. Through the use of visuals like Kanban boards on Trello, for instance, you can visualize each step of workflows and move from stage to stage so you know:
  • Where you’re at during all times
  • How much progress has been made
  • What steps still need to be completed
  • Which team members are involved
That way you spend less time dealing with logistics and can focus more wholly on each phase of the project. It’s also easier to work cohesively with other team members. If your projects tend to dissolve into chaos, a project management system is a great starting point for getting things on track.

Collaboration Tools

This overlaps slightly with project management software but focuses solely on streamlining interactions between team members. Slack is perhaps the most popular collaboration tool, boasting a sleek interface and dead simple organization to coordinate one-on-one conversations, team conversations, and topic threads.
But there are plenty of other options, too. Some include Chanty and Microsoft Teams, which allow for simple messaging, voice calls, screen sharing, and more. If the back-and-forthing from traditional emails is killing your productivity, collaboration tools can be a tremendous help.

An Appointment Scheduler

One of the easiest ways to avoid chaos is to know when you’re scheduled to talk to whom and when. Without a base level of organization, your schedule will get clogged up with one appointment spilling over into another.
But with an appointment scheduler like Calendly, you can keep things flowing and efficiently schedule meetings through a single interface. Simply tell the scheduler when you’re available and then share your link with guests. This can be done on places like your website or email. Then, guests choose a time that’s convenient for them, and Calendly automatically adds the event to your calendar.
You can use this for one-on-one meetings as well as group meetings and can free up a lot of your time so you can be more productive.

A Pomodoro Timer

The Pomodoro Technique” uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks.” Using this technique creates structured work sessions where you focus closely on the task at hand and follow it with a brief period of rest. It's a formula that’s ideal for maximizing productivity.
It’s something we’ve experimented with personally and can vouch for, as it’s perfect for stopping the mind from wandering and achieving intense periods of focus. And over time, the Pomodoro Technique can even retrain your brain to teach you to be more productive naturally.
One of the best platforms for using this technique is Pomofocus, which lets you add the specific tasks you want to accomplish and start a 25-minute timer.

Dual Screens

Whether you work in a traditional office or at home, you can also boost your productivity by using a dual-monitor setup rather than a single screen. One study that surveyed over 1,000 end users found that productivity increases by an average of 42% by working with two monitors instead of one.
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